If you’re putting on an event, I probably don’t have to tell you what a big deal it is.

It doesn’t matter if it’s a conference, retreat, workshop or fundraiser. There are a lot of i’s to dot and t’s to cross if you want your event to go off without a hitch.

You need to focus on the larger vision. When you’re up at that level, it can be hard to keep track of all those proverbial but oh-so-vital i’s and t’s. And then when the day of the event arrives, you need to be able to sit back and enjoy it instead of worrying about logistics.

That’s why you need an Event Coordinator, or, as I prefer to call it, a Stage Manager: someone who can keep everyone on the same page, who can balance the creative with the practical, who can keep all the plates in the air while you focus on the big picture.

In theatre, when a show opens, the director’s only job is to sit in the audience and watch (and to celebrate afterwards). And if they have a good Stage Manager, they can actually enjoy the show, knowing everything is in good hands.

When you put on an event, you’re like that director; having an Event Coordinator can really allow you to relax, enjoy your event and engage with the people who are there to see you.

Isn’t it about time your event had a Stage Manager?

How I Can Help

Being a Stage Manager is in my blood. I’ve played the role for actual theatrical productions, but I’ve also done plenty of work for conferences and events of all shapes and sizes.

Rather than try to explain what working with me is like, here’s how some of my previous clients described the experience:

“I knew I needed help running my organization, but I didn’t realize just what a help Sarah would be. She not only took on all of the administrative work of the organization, she also did an exceptional job organizing our events and managing our online and social media presence.

I clearly remember during our 2010 Gala for the first time I was actually able to be in the moment of the event and see what we had created since I knew Sarah was taking care of everything.

The best part was, she figured everything out on her own. I never needed to ask if something had been done, I just knew she had a handle on everything. Sarah truly brought Jacob’s Cure to a new level with her drive, motivation and innovative ideas.”

~Jordana Holovach, Director, Jacob’s Cure

“I have attended 2 conferences in the last 2 years, both of which have been organized by Sarah. She is extremely competent, personable and knowledgeable.

Every aspect of the conference was fine tuned and ran smoothly owing to Sarah’s fabulous organization.

I would highly recommend her to anyone looking to organize an event such as a work group or a conference.”

~Dolan Sondhi, PhD, Weill Cornell Medical College

As your Event Coordinator, I can wear a lot of different hats, depending on what you and your event need. Here are just a few of the things I take off your already heaping plate:

  • Coordinating with vendors
  • Managing team members, including volunteers
  • Scheduling staff, vendors, etc.
  • Liaising with sponsors and managing sponsor fulfillment
  • Managing raffles/auctions/etc.
  • Handling gift bag coordination
  • Overseeing guest registration
  • Making travel arrangements
  • Setting up the event venue
  • Managing materials
  • Coordinating technical needs
  • Handling on-site management and troubleshooting
  • Supervising break-down
  • Creating an event marketing plan

Want to know if we’ve done it before? Take a look at our past events.

How to Work with Me

The first step is for us to talk about your event and get a sense of the scope and whether we’re a good fit.

After that, I’ll send you a custom proposal based on what we discuss, including doing my best to meet any budgetary constraints.

And then, we dive in and work together to make your event the best it can be.

If you’re ready to talk, click here to send me an email.

Until then… party on!